Privacy Policy (Sample for Interview Assessment Agent)

This Privacy Policy explains how the Interview Assessment Agent (“the Agent”) processes candidate information.


1. Information Collected

• Voice recordings and transcripts of conversations during the interview.
• Evaluation results (e.g., language level, scores, decision).
• Candidate identifiers (name as provided, optional notes).
• Timestamps of interviews.

2. Purpose of Processing

• To evaluate English language proficiency for employment suitability.
• To provide structured interview reports for hiring managers.
• To improve the reliability of the interview process.

3. Data Storage

• Results are stored in Google Sheets linked to the hiring organization.
• Voice and text data may be processed by OpenAI (ChatGPT) and Google Apps Script solely for interview execution and reporting.
• Data is not shared with third parties except as required by service providers (OpenAI, Google) to operate the system.

4. Data Retention

• Reports are kept for up to 12 months (or shorter, per employer’s policy).
• After this period, records may be deleted or anonymized.

5. Candidate Rights

• You may request access to your interview results.
• You may request correction or deletion of your data where applicable.
• Contact the hiring organization to exercise these rights.

6. Security

• Access to stored results is restricted to authorized staff only.
• Transmission uses HTTPS encryption.

7. Contact


For any questions about this Privacy Policy or data handling, please contact the hiring organization directly.